563 Cooee Trail, Moonabung Rd,Vacy NSW 2421 | +61 (0)414 920 702 mountaintopescapes@gmail.com


Terms & Conditions

  • We advise your act of booking and payment of the rental deposit constitutes your agreement to our Terms and Conditions and provides your authorisation to BillabongSpa Cabin to charge your credit card for any costs associated with damage, breakage, or cleaning/laundering costs as outlined below.
  • Variances to these Terms & Conditions can be agreed on, but only by arrangement with the owner in writing.
  • Billabong Spa Cabin is much loved by many. Attention and care has been invested to ensure that you have a comfortable and enjoyable stay. Please show the necessary care and respect for the cabin, its interiors, outdoor spa and native flora and fauna.

Securing your booking

  • At the time of registration, your name and home address, as well as a contact phone number, (personal mobile preferred) is to be forwarded.  This information is mandatory.
  • Please check that the dates on your Confirmation are the dates you have booked.
  • The owners will make every effort to ensure the property is available as booked.  However the owners reserve the right to make alterations to bookings due to unforeseen circumstances.

Arrival & Departure

  • It is your responsibility to arrive on the day you have booked.  If for any reason you are late arriving for the period you have booked, the full cost of the entire booked period remains payable.  Where you do not arrive on the date you have booked, all payments received to confirm your booking will be forfeited to Mountaintop Escape Spa Cabins.

Minor Accidental Damage and Breakage

  • We acknowledge that accidental breakages can occur during handling of glassware and crockery. Please advise of any breakages and/or damage when you depart so repairs or replacements can be organised before the next booking.  You can do this by leaving a note on the kitchen bench, or by contacting Mountaintop Escape Spa Cabins by email or phone.  This information is vital to the smooth running of the resort and to maintain our high standard.
  • To maintain a good standard for our guests, we require certain conditions be complied with.  We appreciate most will respect our property, but the occasional abuse requires that we state the following conditions:

Additional Cleaning Fees and Bond

  • It is a condition that guests leave Mountaintop Escape Spa Cabins in a clean condition. This means the kitchen will be left as you found it, and garbage taken to the outside bins.
  • Mountaintop Escape Spa Cabins reserves the right to charge guests for any costs incurred due to additional cleaning, if the above conditions are not met. A minimum fee of $50 per cabin applies for additional cleaning and laundering.
  • Note:  Please advise at the time of booking if you would prefer to pay this additional cleaning fee, which will be added to the tariff for your stay.


  • A bond may be required for large groups.  Credit card details are required for the bond at the time of your booking to cover any major damages that may occur.  This information is held as security and will only be processed in the event of wilful damage and/or additional cleaning fees.

Disturbance and noise

  • Disturbance to our neighbours, including excessive noise, is prohibited and loud music etc must cease at 10pm.

Envirocycle Waste Management System

  • All waste water is processed by an envirocycle septic system that treats the waste water and recycles it for use on the gardens at Mountaintop Escape Spa Cabins.  Please ensure that nothing other than toilet paper is flushed down the toilet, and fats and solids are removed from dishes prior to washing up.  Any fee incurred in repairing the system due to tenants’ negligence will be at the expense of the tenants.

Excessive and/or Wilful Damage

  • We advise that where damage or major soiling occurs to the cabin and surrounds, including appliances, furniture, furnishings, bedding, fittings, and spa, we reserve the right to charge guests with the costs incurred of replacement, repair, cleaning or otherwise, bringing such items and equipment back to their original condition.

Maximum Number of Guests

  • The number of guests must not exceed the number stated at the time of booking. All rates quoted are for twin share.


  • Pets are not permitted.


  • Smoking is prohibited within the cabins. If any evidence of cigarette smoke residue inside the cabin is found, an automatic fee of $200 will be charged to your credit card for cleaning and for laundering of all soft furnishings. Ensure that you do not smoke near any open windows or doors at your cabin.

The Slow Combustion Fire

  • Do not overload the firebox as this will cause the unit to overheat and will irreparably damage the firebricks lining the firebox. This cost of replacement of firebricks is $70.

The Spa

  • Do not set the spa so that the water is too hot, as this can cause the spa to over-heat and the spa to cut out.  Do not sit on the spa cover.  It is filled with foam and will break if any weight is put on it.  Use the cover holder  do not leave the cover in a place where it can be damaged, and ensure it is secured down with the straps whenever the spa is not in use.  This cost of replacement is $550.

Tennis Court

  • Footwear on the court must be white soft sole shoes only. Ensure gate is closed when you leave.

Theft & Loss

  • Theft & Loss are the tenants’ responsibility during their stay.  The owners take no responsibility for the tenants’ personal property.

Use of the Property

  • Parties and functions are strictly prohibited.  The tariff charged is for domestic use only and not commercial.  Accordingly, this rate does not allow for the extra costs associated with functions in terms of cleaning, garbage removal, wear and tear, damage, repairs etc.  Any unauthorised parties or events will be closed down. You will also be removed from the resort and any monies paid will be forfeited.